Velocity US Properties is seeking a qualified professional as an Executive Assistant/Personal Assistant to the Chief Operations Officer
Why Velocity?
Velocity is a development company with the world and communities in mind.
Developing projects that are environmentally conscious and give the communities pride in their neighborhoods.
At Velocity we take pride in providing a beautiful environment where our team members can learn, grow, and thrive while working together to deliver an exceptional experience.
We invite you to explore a career with us!
The Executive Assistant/Personal Assistant supports the Chief Operations Officer (COO) by assisting in organizing the activities and projects the COO oversees.
This includes completing administrative tasks as well as completing personal tasks for the COO.
The person in this role is responsible for helping with schedule management, taking notes from meetings, maintaining list of pending to do items, drafting, and distributing highly confidential correspondence, preparing reports, maintaining files, and performing various special projects related to operations, real estate, and/or development and project development.
The Executive Assistant must exhibit considerable tact, diplomacy, and judgment and be excellent at communication and organization.
Who you are.
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You are energetic, inspiring and adventurous
You are mechanically inclined and understand basic troubleshooting
You have the ability to multi-task, work well and remain calm under pressure in a deadline driven and fast-paced environment
You have three plus years of administrative assistant experience
You must have excellent communication skills and ability to interact with a diverse population
You preferably have real estate and/or property development
You are an above average user of Microsoft Word, Outlook and Excel
You have superior attention to detail and excellent organizational skills
You must be able to maintain professionalism and a positive service attitude at all times
You must have high integrity and be able to manage confidential information and documentation
What you’ll do.
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• Provide confidential clerical and administrative support to the COO and as needed to the Velocity team
• General clerical duties include but are not limited to: taking meeting notes, email correspondence, photocopying, , mail distribution and information management.
• Coordinate meetings or conference calls as needed or anticipated.
Set-up and manage meetings, including the preparation and organization of meeting space, prepare and/or develop meeting materials, and food orders
• Proofread copy for spelling, grammar, and layout, making appropriate edits.
Responsible for accuracy and clarity of final copy
• Create project books with detailed plans, specs and legal/planning documents
• Ensure effective and timely flow of communication between executive leadership and internal/external parties
• Coordinate travel arrangements as needed
• Record minutes at various meetings and distributes minutes accordingly
• Attend meetings as necessary, including resort, construction, and development team meetings
• Track renewals for business licenses, construction licenses and permits, and dues
• Develop an understanding of real estate development and project development activities and administrative requirements and timelines.
• Ensure that the company complies with all local, state, and federal government reporting requirements, particularly around development requirements.
• Ensure that record keeping meets the requirements of auditors and government agencies
Benefits & Extra Perks!
Medical, Dental, and Vision insurance eligibility
401(k) plan with match eligibility
Paid Time Off
Golf Privileges at Tetherow Resort
Discounts at Tetherow restaurants & Golf Shop
$5 Employee breakfast & lunch meals from The Row
Work in one of the most beautiful settings in Central Oregon
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